professional looking invoice template free

#PROFESSIONAL LOOKING INVOICE TEMPLATE FREE PRO#

So, customer number 45 hires you for another project-the tenth one this year-you could list that on the service invoice as #45-0010. (You don’t want your clients, or your team, to refer to invoice #492485720934.) You can work around this by breaking your invoice number into multiple parts, like using a unique client number with a variable project number. But that may not be intuitive and can quickly become a mouthful. If you're using a Microsoft Excel sheet as a ledger, you may find that the simplest is chronological-use the next number in the numerical series. There are numerous ways you can assign an invoice number. The client’s physical mailing address is a bonus. Aim to include at least an email address and phone number. You don’t want to accidentally bill the wrong person, so make sure your client information is clearly indicated.

the amount being charged per service or product, in USDįor businesses based in Canada, South Africa, or other countries: if you are issuing an invoice to a US client, make sure to include a W9 form with your first invoice, as your client may need it to file tax returns.Every freelance invoice should include your name and/or your freelance business name, as well as your phone number, email address, and company website (if applicable).

clear descriptions of the services or goods provided, with quantities if applicable.

your project's address or client's shipping address.

your client's name and business address.

your business name, address, and contact information.

Whatever format you use for your USA invoice template, don't forget the following information: This will speed up issuing invoices as well as limit delays when your client comes to pay you. Make sure that your invoice template contains all the required information needed for your US-based business. Getting paid promptly is always a priority when it comes to business. This would be issued on a regular cycle until the subscription is concluded.Ī past due invoice is a good way to remind clients who have not yet paid of their obligation as well as inform them of any penalties they have incurred (and may continue to incur).

These might be sent monthly to your client, with the last one called a final invoice.ĭon't mix this with a recurring invoice, which is more for a subscription-based good or service. Once the transaction is final, you would give them a commercial invoice afterward.Ī big project such as in construction would use an interim invoice if the work down or goods delivered is split over a longer period of time, such as different phases or shipments.

#PROFESSIONAL LOOKING INVOICE TEMPLATE FREE PRO#

However, if you need to inform your customer how much is supposed to be paid once the goods or service is delivered or performed, you would issue a pro forma invoice to them. The buyer would call it a purchase invoice, while the seller calls it a sales invoice. The most common and basic type is the purchase or sales invoice. There are six common types that you may come across as you do business.

In the US, there are popular types of invoices that serve various purposes. But invoices can have more uses than just a simple log of business done, too. Whether you have a broad consulting business, or a specific business like in pest control or retail, a record of your sales must be kept for when tax season arrives. Invoice templates are important tools for your business.

Professional looking invoice template free